For suppliers of books and audio-visual library materials to NLB
With effect from 3rd February 2010, all Purchase Orders (PO) issued by NLB will have PO numbers starting with ‘B0′ instead of ‘10′.
To roll out this new prefix, NLB will be carrying out a maintenance on 2nd February 2010 from 7pm-8pm. Applications for Circulation will not be available.
Recently, NLB has detected some errors in vendors’ Tag 910 data, prior to loading. There were two Tag 910 where the data were manually keyed in. To minimise such errors during manual data entry, cataloguing vendors are strongly encouraged to do a “Copy and Paste” function. Vendors can copy the valid Tag 910 data from CARL Circ or from NLB webOPAC. These were communicated and demonstrated earlier to vendors during a session on Tag 910 dated 14th January 2010. Cataloguing vendors must ensure that the Tag 910 data is copied from the correct source record, otherwise, the incoming OCLC’s record (which is pasted with this Tag 910) will replace a wrong record in Vista.
LSC is implementing the Visitor Registration System (VRS), a self-service and electronic visitor tracking system that will replace the current manual system. VRS will be located at our registration points at the Reception, Level 2 via passenger lift lobby and Checkpoint, Level 3 via cargo lift. The new system shall take effect from 15th December 2009.
Please click here for more information on the Visitor Registration System.
This is to inform that NLB will be adopting a new FTP filename convention to differentiate between NEW and EDITED marc records with effect from
10th December 2009.
NEW as in new original record created on Connexion, with no corresponding Marc record in NLB to overlay, and EDIT as in edits done in Connexion with a corresponding Marc record in NLB to overlay, therefore, requires SILAS Tag 910 (e.g. “CARL0012879217“) to be pasted into the Connexion record as a matching point.
Click here for further instructions
Queries on cataloguing workflow, please contact: Fauziah Ibrahim (for English materials) and Mdm Zheng Xinjing (for Chinese materials).
Queries on technical issues, please contact: Christina Song, VMMS.
With effect from 1st December 2009, all vendors shall use Connexion to catalogue NLB’s library materials.
In an effort to capture more information for travel guides, NLB will be introducing a new field in e-PO known as “Series”. The new field is expected to appear on all e-PO created from 2nd November 2009 onwards.
With effect from 16th October 2009, all vendors may change or reset their password using the “Change Password” or “Reset Password” functions in e-SMS. The instruction on password change and reset is available in the e-SMS User Guide under “e-Services”.
With effect from 14th October 2009, vendors who are supplying Shelf Ready Book/Serials Materials are required to submit a Delivery Order on delivery of these services to NLB. Upon NLB’s certification of these delivered services, vendors shall follow up with a submission of their invoices to request for payment. Please Click here for details.
[Click here for DO proposed format, Click here for invoice proposed format]
We are pleased to inform the new library exchange rates is now available in Library Supply Centre Supplier Relations under Useful Information.
These new library exchange rates will be effective for all pending BOAs and deliveries from 12th October 2009. Existing purchase orders issued before 5th October 2009 with SGD currency will not be affected.
With effect from 1 September 2009, all vendors are required to deliver and/or collect book materials and any other items (including BOA, cataloging materials, documents and etc) at LEVEL 3 CHECKPOINT VIA CARGO LIFT GL5.
Vendors are required to flag out POs related to patrons’ requests when such POs are delivered to LSC. Details are as follows :
Affected Purchase Orders :
Purchase orders with vendor codes starting with “Y”, and “Patron Request” indicated in the “NOTES” of the PO.
Actions needed :
Vendors are required to flag out these POs so that Material Receipt can identify them for follow up. Vendors are to put a flag in one copy of the library material ordered under the affected PO. Click here for a sample of the flag.
Vendors are required to use blue coloured paper when printing the flags for easy identification at material receipt.
Acquisition has started indicating “Patron Request” on affected POs issued from 3rd Aug 2009 onwards.
Interim Action :
As an interim measure, i.e. for orders issued before 3rd Aug 2009, vendors shall identify the affected orders on the following conditions :
a) Purchase orders with vendor codes starting with “Y”
b) The title is new in NLB’s holding. This title may be identified by a blank ”CALL NUMBER” field in the PO.
c) The branch is Not “LKCRL”
Vendors are required to flag out these POs so that Material Receipt can identify them for follow up. Vendors are to put a flag in one copy of the library material ordered under the affected POs.
Implementation :
Vendors are required to flag out the affected orders for all deliveries with effect from 13th Aug 2009.
If there are any queries, please contact Isha or Chatterjeet of Acquisition.
1) Vendors may access the e-SMS system , Click Here for the following :
a) To update the company’s profile;
b) To submit or update discounts for the supply of library material
via the Discount Matrix module
c) To submit new application to supply materials in new language
and format
2) Performance Report will be published by format and language.
An email alert shall be sent to the Managing Director of the
company when the report card is available.
All existing suppliers are required to click here to login the e-SMS and verify their discounts information and company’s profiles. With the launch of e-SMS, the current “e-PO” link will be renamed to “e-Services” with immediate effect. Both e-PO and e-SMS will be accessible from the new e-Services link.
For clarification, please email to sms_lsc@nlb.gov.sg.
All Vendors are liable to have read and compiled with the below attached terms and conditions, for each and every contract to supply library materials to the National Library Board, Singapore. These terms and conditions remain effective for all pending; current; and future vendor supply contracts. Please click here for more details.
With immediate effect, all approved vendors supplying serials library materials (subscriptions and standing orders) are to invoice branches CCKPL, YIPL, CLL and LKCRL, separately till further notice. Please e-mail to sms_lsc@nlb.gov.sg or contact Group Admin staff, should you require any clarifications.
Please be informed that Library Supply Centre will be implementating Delivery Booking System (DBS) for incoming materials with effect from 29 September 08. Delivery Booking System will regulate the incoming books and materials quantity so as to facilitate the supply chain and relief congestion at the check-in holding area. Please click here for more details.
Please be informed that, with effect from 8th September 2008, all Chinese and Tamil book/audio-visual vendors whose POs are issued in foreign currency are required to indicate the unit price in Singapore currency on every PO.
Please contact Ms Tan Kin Chew at Kin_Chew_TAN@nlb.gov.sg or 6546 7323 should you have any question.
We are pleased to inform all Chinese and Tamil Books and Audio-visual materials suppliers that the indication of the delivery date on every e-PO (either via stamping or writing) will be removed with immediate effect.
Please be informed that in the context of NLB’s Vendor Measurement and Management System (VMMS) Framework, vendors’ scope for Monograph and Serials is as follows:
1. Serial are materials that are ordered through subscription, such as magazine and newspaper.
2. Monograph are books inclusive of non-subscriptions based serial materials such as yearbook, travel guide, journals, etc.
Therefore, vendors who are approved to supply serial material are categorised as “Serial” vendors, while vendors who are approved to supply monograph and non-subscription based serial material are categorised as “Monograph” vendors.
Above scope are effective with immediate effect. Please contact Ms Tan Sio Ling at Sio_Ling_TAN@nlb.gov.sg should you have any questions.
The expected fulfillment period for vendors in FY2008 are :
The projected fulfillment rate for vendors by FY2009 are :
The vendor’s performance are measured and orders are issued to vendors based on the following abilities: